MAMFT is hiring a part-time Administrative Coordinator (contract position).  

The Purpose of this Position

The purpose of this position is to manage all administrative and other tasks as assigned by  the Executive  Director  of  the  Minnesota   Association  for  Marriage  and   Family  Therapy  (MAMFT)  per the direction of the MAMFT board.

Reporting and Supervision

This position reports to and is supervised by the Executive Director of MAMFT.

This position will have at least one supervisory evaluation each year that will be written and kept on file and a minimum of one phone or face-to-face meeting with the MAMFT  Executive  Director  per  month.

Status

This is a contract position not eligible for benefits.

Average hours are approximately  20-25  per week.  Weekly hours will vary according to MAMFT calendar of events and special projects.

Compensation

Compensation is commensurate with experience. The starting compensation range is $20 per hour.

Duties and Responsibilities

This list is illustrative only and is not intended to be an exhaustive or complete list of core duties and responsibilities for this position.

• Oversee all aspects of administrative coordination.

• Maintain confidentiality of board business.

• Perform  general  clerical  duties  to  include,  but  not  limited  to,   copying,  faxing,  mailing  and filing.

• Create and modify documents such as invoices, reports, memos, letters and financial statements using Microsoft Office (primarily Word and Excel),  Google Suite apps (Docs, Sheets, etc.) and other  software  such  QuickBooks and WordPress.

• Create and send email blasts on a weekly basis.

• Email  correspondence with members,  the  Board  and  the  community.  Must be able to respond to emails within 1 business day.   

• Open,  sort and  distribute incoming correspondence, including mail and email.  This will also include uploading documents to the MAMFT drive.

• Update the member email blast list on a weekly basis.

• Make updates to the MAMFT website upon request and monitor for outdated material. Post board meeting minutes  monthly  and  financial  reports  quarterly.   Add  all  meeting  and  event  dates  to  the website calendar.  Share  all  meetings  dates and association events with  board  members  via  Google Suite.

• Create  online  elections  ballot and candidate  information pages.

• Assist with setting up MAMFT board and collaborative meetings.

• Manage and set-up registration (on-line)  for MAMFT events/ trainings.

• Create and update website forms.

• Monitor member applications and payment.

•  Issue refunds as needed 

• Help members trouble-shoot website and email blast issues.

• Complete 1099 forms at the end of the fiscal year.

• Coordinate MAMFT Training Series workshops, including ongoing webinar tasks.

• Assist with MAMFT Annual Conference and other conference event planning as assigned.

• Perform updates and assist with access to Google Suite user accounts.

• Process orders for merchandise purchases.  Keep inventory and initiate order to replenish supplies when needed.

• Regularly share information via MAMFT’s social media sites.

• Monthly back-up of MAMFT records.

• Interact with the MAMFT Board, Committees, members and stakeholders of MAMFT in a professional and respectful  manner.

• Maintenance of MAMFT storage unit and inventory of supplies.

• Research, price and purchase office supplies.

• Assist with training event tasks such as creation of CEU certificates, evaluation forms, venue selection, reminder emails to registrants, coordination with presenters, etc.

• Assist with coordination of the quarterly newsletter.

• Assistance with MAMFT committees at the direction of the Executive Director.

• Support projects as assigned by the Executive Director with direction from the board.

• Assist in  special  events  as  directed  by  the  Executive  Director  with  direction  from  the  board.

• Assist with tasks that support the Strategic Plan, as assigned by the Executive Director, such as helping coordinate member community service projects and participation in community events. 

• Other duties as assigned by the MAMFT Executive Director.

• Interface with website company.  Trouble-shoot issues.

Core Knowledge, Skills and Abilities

• Knowledge of the Mission and Vision of MAMFT.

• Cultural competence and ability to work with diverse populations.

• Excellent verbal and written skills, analytical and problem‐solving skills.

• Ability to multi-task and communicate assertively.

• Ability  to  communicate  effectively  with  board  and  committee  members,  MAMFT  members  and stakeholders.

• Ability to work independently and collaboratively.

• Flexibility  and  ability  to  work  with  and  adapt  to  different  managing  styles  and  personalities.

• Ability to follow oral and written instructions.

Minimum Qualifications

• At least three (3) years of experience in general office responsibilities and procedures.

• Knowledge  of  principles  and  practices  of  basic  office  management   and  organization,  project  planning and execution, and general administration.

• Must to be proficient with Word, Excel, Publisher, and Google

• Knowledge of the basic principles and practices of bookkeeping

If you are interested, please email your resume to Megan at executivedirector@mamft.net